Afiqah's Internship Journey

Today, the Audit Unit continued conducting the IT audit. My task for the day involved inspecting additional assets that had been purchased and cross-checking their serial numbers against those stated in the invoices provided by the supplier. This process was carried out to ensure that the purchased assets were correctly recorded and assigned to the appropriate users. In addition, we conducted further evidence collection by taking photographs of the audited assets. These photographs serve as supporting audit evidence and help strengthen the findings and observations presented in the audit report. Through this activity, I gained a better understanding of the importance of asset verification and evidence collection in ensuring the accuracy and reliability of audit findings. This activity allowed me to gain more exposure to the practical procedures involved in an IT audit. I learned that verifying asset information against supporting documents, such as supplier invoices, is important to en...

Today, besides continuing the development of the system, I accompanied one of the audit staff members to collect photographic evidence related to audit findings identified during the audit process. The photographs were taken using a specialized camera purchased specifically for evidence collection purposes. This camera is able to automatically generate images together with the date on which the photographs were captured. The photographic evidence is important as it serves as supporting documentation and strengthens the audit findings reported by the audit team. Through this activity, I gained a better understanding of the importance of collecting sufficient and reliable audit evidence to support audit observations and conclusions. In addition, I was assigned to organize and tag the appendices for an audit report. As I had performed a similar task previously, I was able to complete the work more efficiently and within a shorter period of time. Upon completion, I carefully reviewed the e...

During this period, I continued working on the completion of the system by standardizing the design, pages, and sidebar throughout the system to achieve a more professional and consistent appearance. Previously, the dashboard used to monitor the auditee's status and actions was developed separately. I integrated this dashboard into the main audit system so that all functions could be managed within a single platform for the Audit Unit. My current focus is to complete the remaining development tasks as soon as possible to prepare the system for pilot testing within the Audit Unit. After the testing phase, I plan to present the system and obtain feedback from the IT Unit before proceeding with deployment, allowing the system to be accessed online rather than only through localhost. Through this development process, I gained valuable experience in integrating different system modules and ensuring consistency across the entire system. I learned that a well-structured and uniform design...

In continuation of the Information Technology (IT) audit within the IT Unit, I was assigned together with another unit member to verify the existence of assets that had been purchased. This task involved checking the physical location of each asset, as well as confirming the registration numbers assigned to them. The purpose of this exercise was to ensure consistency between the recorded asset information and their actual physical placement, as well as to identify any discrepancies or inaccuracies. The scope of this audit was limited to the headquarters only; therefore, we conducted inspections across various units within the same building. During the process, we verified several types of assets, including monitors, CPUs, CCTV systems, and broadcasting equipment, by checking their existence, location, and corresponding registration details. Following the physical inspection, I was given the opportunity to review documentation related to capital asset registration. Through this, I was i...

As the Internal Audit Unit is currently conducting an Information Technology (IT) audit on the IT Unit, particularly focusing on asset procurement processes, there are plans to integrate certain audit-related processes into the system if feasible. During the discussion, the audit team expressed their interest in utilizing the system to support and streamline future audit activities. However, I was assured that I could take the necessary time to develop the system properly to ensure its quality, functionality, and effectiveness. In addition, I was requested to prepare an estimate of the budget and operational costs associated with implementing and maintaining the system, as the unit is currently preparing its budget planning. To obtain accurate information regarding potential costs, I consulted the IT Unit and sought clarification on the expenses that might be incurred when deploying the system beyond the local development environment. Based on the discussion, it was determined that no ...

Today, the visiting supervisor, Dr. Mohd Hisham Bin Mohd Sharif, visited MAIDAM as part of the industrial practicum monitoring process. The purpose of the visit was to discuss the students’ practicum experience, performance, and overall progress, as well as to explore potential collaboration opportunities between Universiti Utara Malaysia (UUM) and industry partners. The visit proceeded smoothly, beginning with an introduction to MAIDAM's overall operations and organizational structure. Discussions also covered my progress and learning experience throughout my attachment at MAIDAM, along with several other matters related to the practicum program. The session provided an excellent opportunity for both parties to exchange views and strengthen the relationship between the university and the organization. My supervisor at MAIDAM was kind enough to invite us for lunch after the meeting, which provided a more relaxed environment for further interaction and discussion.  After lunch, I bi...