Afiqah's Internship Journey

Today, I continued refining and improving the system, focusing on completing its development as efficiently as possible while ensuring that it functions properly, meets the required objectives, and can be used effectively by its intended users. Throughout the development process, I conducted testing and made necessary adjustments to enhance the system’s performance, usability, and reliability. In the afternoon, I was given the opportunity to participate in a meeting between the Internal Audit Unit and the Chief Executive Officer (KPE) of MAIDAM. The meeting focused on the progress and current initiatives of the Internal Audit Unit, as well as other related matters concerning the unit’s operations and responsibilities. This experience was highly valuable as it provided me with new insights into how the Internal Audit Unit operates, including its reporting procedures, workflow management, communication processes, and overall governance practices. Being able to observe the discussions fi...

Today, I proceeded with the testing of the developed system from both the audit staff and auditee perspectives to ensure that the functions, data flow, and navigation between pages operate smoothly and according to the intended process. The testing process included checking the login functions, submission and display of information, communication flow between users, and the accessibility of the system features from different user roles. During the testing process, several minor issues and inconsistencies were identified and reviewed for further improvement. Some adjustments were required to ensure that the displayed data was accurate, the page transitions functioned properly, and the interaction between the users and the system remained smooth and organised. Besides that, I also checked the responsiveness of the interface, the accuracy of the displayed information, and the usability of the system to ensure that users can easily access and use the system efficiently. Attention was als...

Today, I decided to redesign the interface and overall appearance of the system to make it look more professional and more suitable for a government-based system. The previous green colour theme was changed to a greyish-blue theme to create a cleaner and more professional interface. Besides that, the audit staff and I discussed the dashboard again to ensure that I fully understood their requirements and expectations in developing the system, as well as to clarify the overall flow of the system. This discussion helped me gain a clearer understanding of how the system should function according to the users’ needs and work processes. I successfully completed the design changes for all related pages and plan to conduct testing of the system from both the staff and auditee perspectives as the next step in ensuring that the system functions properly and can be used effectively and efficiently. From today’s tasks, I gained a better understanding of the importance of interface design and vis...

Today, I focused on completing the development of the system, and for now, all the main pages have been successfully completed. However, further testing still needs to be conducted to ensure a smooth flow of data within the system, proper interaction between pages, and ease of use for users. Besides that, I also focused on checking the process of data insertion and verifying whether the data is displayed correctly and accurately within the system. Several tests will be conducted from both the staff and auditee perspectives to ensure that the functions, navigation flow, and information display operate properly according to the intended process. In addition, the testing process is important to identify any errors, inconsistencies, or improvements that may be needed before the system can be fully utilised. Further enhancements and adjustments will continue to be made to improve the overall functionality, efficiency, and user experience of the system. From today’s tasks, I gained a bette...

I continued working on the E-Audit system to further complete it as a fully functional system. The audit staff also checked on the progress of the system, and I presented the current development to them while asking for their feedback and opinions regarding certain features and the overall functionality of the system. Several suggestions and improvements were proposed, which I have taken note of for further enhancement of the system. These include the use of a dropdown list for internal units to facilitate general questions that may be submitted by auditees, as well as improvements to the overall design and colour scheme of the system to create a more professional and clean appearance. Additionally, the feedback session helped provide a clearer understanding of the users’ needs and expectations towards the functionality and usability of the system. Besides that, I also presented the initial and main system, which is the audit scheduling system, to show them the current progress and th...

Today, I continued testing the developed pages and functions of the system to ensure the smooth flow of data, proper functionality, and accurate display of information. The testing process focused on the interaction between the audit staff and auditees, navigation between pages, and the accessibility of the system features. Besides that, I also worked on improving the design and interface of the system to create a more organised and user-friendly dashboard. Several adjustments were made to the arrangement of information and page layout to ensure a better user experience and smoother accessibility for users. In addition, I reviewed the current system structure and planned the next phase of development, including further enhancements and additional features that can improve the efficiency and functionality of the system. On the other hand, I informed my supervisor regarding the visitation session by the supervisor from UUM, including the discussed date and time for the session. I also in...

For now, I have developed several pages for handling the data flow of the system as well as the internal communication between the audit staff and the auditees. The developed pages include functions for managing and displaying information, handling communication processes, and ensuring that the related data can be accessed and updated properly within the system. To ensure a smooth flow and accurate display of data, several tests have been conducted on the pages that have been developed. The testing process focused on checking the functionality of the pages, the navigation flow, the accuracy of the displayed information, and the interaction between users within the system. Minor issues identified during the testing process were reviewed and improved to ensure better system performance and usability. The system is still under development and has not yet been fully completed, as further enhancements and additional features are continuously being added to build a more complete, efficient,...

As for now, I have successfully developed the main dashboard that will be accessible to the public. I will continue developing the pages for handling and managing the data to be displayed on the dashboard between the audit staff and the auditees. I also presented the current progress to one of the unit members and received feedback regarding the system. Besides that, there have been additional feature requests for the dashboard, including functions for the public or auditees to submit questions to the audit unit, a page to display the submitted questions together with the responses, and a page to display the latest related documents or amendments to Treasury Circulars and other documents related to auditing. From today’s tasks, I gained a better understanding of the importance of developing a system that is interactive, informative, and accessible to users. By developing the public dashboard and discussing the progress with a unit member, I learned how feedback from users and stakehol...

I began developing the dashboard by focusing on the pages that can be accessed by the public, including the page flow, display of data, and interface design. I also planned the arrangement of the information to ensure that the dashboard is user-friendly, organised, and easy to navigate for users. Besides that, I worked on ensuring that the displayed data is relevant and presented clearly to help users better understand the status and information related to the audit process and information. I also referred to several existing dashboard and audit-related websites as references for the interface layout and content arrangement to improve the overall design and functionality of the system. In addition, I reviewed the flow between pages to ensure smoother navigation and better user experience while using the dashboard. Further improvements and additional features will continue to be developed from time to time based on the system requirements and feedback received. From today’s tasks, I g...

For today, I discussed the system and dashboard once again together with other unit members. Since the system was initially prepared for the internal use of the unit, it includes several different functions such as the display of audit work scheduling using a Gantt chart with input spaces, links to reports from the National Audit Department , procedures for conducting audits, and a framework for generating internal audit reports. Based on the discussions, explanations, and clarifications, as well as the preparation of activities for the Raja Muda as mentioned in the previous logbook, we agreed to use one of the modules for the presentation as part of the unit’s activity, as the complete system would be too extensive to cover during the proposed activity and presentation. The selected module will function as a dashboard for the status and actions of the audit unit and its auditees, including a login function to manage the submission of questions to auditees together with their feedback ...

Today, my supervisor asked about the dashboard of the system and the type of information that is usually displayed on it. He suggested that for the audit scheduling system, the integration of external report sources, such as reports from the National Audit Department , could be displayed on the dashboard for reference purposes and to provide ideas for future audit work titles. These reports could also serve as references for audit report writing content. Besides that, the communication process between the audit unit and the auditee was also proposed to be included in the system. For example, once an audit is conducted, the audit unit can send questions to the auditee for feedback, and once the responses are received, the answers can be accessed directly through the system. I plan to integrate all these requested features into the dashboard while also creating a separate page for users to access the full functions of these features. On the other hand, I was informed that in conjunction ...

Today, after revising the formats of various internal audit reports, several questions arose regarding the information that should and should not be included, the level of detail required, as well as the arrangement of the subtitles and report content. To gain a clearer understanding, I consulted the supervisor and was given a detailed explanation regarding these matters. Through the discussion, I learned that different audit scopes and types of auditees will affect the audit report produced, including the extent of information disclosed. Only relevant information should be included in the report to ensure its credibility and optimal use. After gaining clarification, I continued drafting the outline of the report framework that will be integrated into the system. I also continued with the system development and enhancement process. From today’s tasks, I gained a better understanding of the importance of relevance and clarity in audit reporting. I learned that the preparation of audit ...

Today, I finalised all the course syllabus content that I have taken throughout the semesters to provide to the supervisor, as requested for his reference. After that, I had the opportunity to read the full audit report of the case handled by the audit unit, which I mentioned in Day 20 of the logbook. From the report, we discussed ways to integrate the report-writing process into the system. The plan is to include a framework or guideline for report writing within the system to assist the unit in preparing audit reports for future audit purposes. Since the content of each report may differ depending on the type and scope of the audit conducted, we discussed developing a standard framework based on the current report outline. Additional enhancements and suggestions can later be incorporated to improve the efficiency and effectiveness of the framework as it continues to be developed and integrated into the system. To gain ideas on the elements and structure that can be included, I search...

I continued working on completing the user manual for the audit scheduling system. I aimed to write the manual with detailed steps on how to use the system to ensure that it can effectively assist users and prevent any confusion or issues from arising. Each feature and function is explained thoroughly to guide users. After that, I continued working on the system to ensure that the flow and processes run smoothly for users. At the same time, I also improved the design and made other necessary enhancements where possible. From today’s tasks, I was able to improve my ability to create clear and detailed documentation for system users. I realised that writing a user manual requires careful consideration to ensure that the instructions are easy to understand and can effectively guide users without causing confusion. In addition, by continuing to work on the system, I gained a better understanding of the importance of system flow and usability. Ensuring that the system runs smoothly and is u...

For today, I continued making enhancements and adding new features to improve the audit scheduling system. I divided my time between completing the system and preparing the user manual as a guide for using the system. I will share the document with the unit later before proceeding with the presentation to ensure that they fully understand how the system works and are able to use it efficiently once it is further developed by the Information Technology unit. From today’s tasks, I was able to improve my time management skills by balancing system development and documentation work simultaneously. I realised that preparing a user manual is just as important as developing the system itself, as it helps ensure that users are able to understand and use the system effectively. In addition, this task helped me understand the importance of clear communication, especially when preparing for a presentation. Ensuring that the unit fully understands how the system works is crucial for its successful...

I started the new week by reviewing the audit scheduling system before continuing with the presentation to the supervisor to demonstrate the current condition of the system, along with the added enhancements that have been made. After the presentation and consultation, several suggestions for additional features were proposed, and a date will be set to present the system to the entire audit unit. I was also requested to prepare user guidelines or a manual for using the system, which I will begin working on to provide to the team, as it is also a requirement for my practicum report. The supervisor also asked about the subjects that I have taken throughout my studies, including the course content and learning duration. He mentioned that he may prepare a report on the course I am currently pursuing at the university to provide exposure to MAIDAM and to help in planning suitable internship opportunities and positions in the future. On the other hand, I reviewed the audit trace system to as...