Day 24: User Manual and System Update

I continued working on completing the user manual for the audit scheduling system. I aimed to write the manual with detailed steps on how to use the system to ensure that it can effectively assist users and prevent any confusion or issues from arising. Each feature and function is explained thoroughly to guide users. After that, I continued working on the system to ensure that the flow and processes run smoothly for users. At the same time, I also improved the design and made other necessary enhancements where possible.

From today’s tasks, I was able to improve my ability to create clear and detailed documentation for system users. I realised that writing a user manual requires careful consideration to ensure that the instructions are easy to understand and can effectively guide users without causing confusion. In addition, by continuing to work on the system, I gained a better understanding of the importance of system flow and usability. Ensuring that the system runs smoothly and is user-friendly is essential for a positive user experience. Overall, this experience has helped me strengthen both my technical skills and my ability to communicate information clearly through documentation.

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First Day of Internship!

I started my first day of internship by reporting for duty at the MAIDAM office at 8:00 a.m. I was required to fill in the Act 88 form (Official Secrets Act, Appendix E). Then, I was assigned to my department, the Internal Audit Unit, where I had a brief introduction session with all the unit members, including the Information Technology team, who share the same office space. In the Internal Audit Unit, there are four members consisting of a Head of Internal Audit, a Senior Assistant, and two Assistants. After that, I began familiarizing myself with the scope of work and audit procedures in the department by reading the Internal Audit Manual, Treasury Instructions, flowcharts, and audit procedure manuals. I was also assisted in downloading the attendance application for clock-in and clock-out purposes and was given an access card. In addition, I was given a small task to suggest improvements that could enhance the overall efficiency of the workflow, as well as to provide any genera...

Day 7 of My Internship

Today went as usual as I continued working on my report and adding features to the system. The system is functional, but not completely good yet, as there are still many improvements that can be made to make it more convenient, efficient, and distinct from the usual systems used. Furthermore, I also had the opportunity to attend a Raya celebration at Yayasan Pendidikan Maidam at their office. It was a great experience as I got to meet and get to know various officers from different departments while enjoying our time together. In addition, I had the chance to consult with an assistant from the Internal Audit Unit about another type of system. He explained a system they have proposed to the Information Technology department and discussed whether it could be developed through in-sourcing. The system is related to maintaining an audit trail when they are questioning their clients. I have taken this into consideration and compared the feasibility of both systems to decide which system I s...

Day 4 as an Intern

I started my fourth day by reviewing my draft project and continuing to work on it. The Senior Assistant explained to me the use of Treasury regulations and circulars in auditing files for various departments in the government statutory sector. Today, I focused on reading and studying contract-related documents, including Treasury Act 169D, Government Procurement 2.10 (Direct Purchase for Supplies and Services), Government Procurement 2.11 (Direct Appointment and Requisition Works), and Government Procurement 4.2 (Letter of Acceptance, Government Orders, and Government Indent for Procurement). Specific exposure was given to me, as these matters will be discussed in a meeting scheduled for next week, and I can take this as a real-life example for future reference. I have also been informed that there will be an upcoming audit on wakaf, where I will be able to experience the actual audit process. The Head of Unit also mentioned about about the sampling process, and I decided to revi...

Afiqah's Internship Journey

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